Receptionist

It’s never been a more exciting time to join Vistra. 

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that. 

We have an exciting opportunity for you to join our team as Receptionist. Reporting to the Senior HR Executive, this full-time and permanent position is based in Malta and offers regional coverage, allowing you to make a significant impact to our Vistra Marine & Aviation Limited – Malta department and its growth.

Purpose of Role

This role is responsible for helping the organization to run smoothly, while maintaining composure throughout interactions with our clients, suppliers, and colleagues. You will our teams answering phone calls, maintaining calendars for appointments, sorting mails, receiving couriers, liaising with third party suppliers and contractors and planning travel arrangements.

Key Responsibilities

• Liaising with third party suppliers and contractors
• General front-office duties, including:
• General reception duties
• Assisting clients and visitors by greeting them in person or telephonically and directing appropriately, also arranging for refreshments when necessary
• Sorting and distributing incoming mail, couriers and other internal documents
• Processing outgoing mail and couriers
• Filing and archiving
• Maintaining a safe and clear office, boardrooms and meeting rooms
• Providing (limited) support to the Country Managing Director and other directors arrangements and other reservations
• Special, one-off projects

Regulatory and Corporate Governance

• To keep informed of and comply with all Vistra policies and procedures
• To perform mandatory training that may be required from time to time
• To uphold Vistra’s values by promoting a culture of professionalism, respect, teamwork equality

Attributes/Technical Skills

• Excellent communication and interpersonal skills, with a positive attitude
• Possesses high ethical standards
• Strong team-player with hands-on approach
• Ability to think outside the box whilst being able to anticipate potential challenges and proactively address them
• Culturally sensitive and experienced in dealing with multiple nationalities and business cultures
• Fluency in written and spoken in English

Relevant Experience

• Previous experience in a similar role

Education/Memberships

• Computer literate

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!