Senior Corporate Administrator - Global Incorporations

It’s never been a more exciting time to join Vistra.  

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction. 

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that.  

We have an exciting opportunity for you to join our team as Senior Corporate Administrator, Global Incorporations. Reporting to the Managing Director, Seychelles, this full-time and permanent position is based in Seychelles, allowing you to make a significant impact to our Global Incorporations Services and its’ growth.

Key responsibilities:

• Be responsible for a portfolio of clients and entities consisting of (but not limited to) IBCs, Foundations, Trusts and Limited Partnerships
• Provide administrative and secretarial assistance to the team and clients
• Maintain high service standards and ensure deliverables and quality of service to clients by ensuring correct interpretation and implementation of instructions
• Be conversant with the relevant laws, systems, procedures, policies and services of the company and to ensure efficient work processes, effective billings and efficient debtors management
• To perform due diligence in line with Vistra’s standards and policies
• To interact and work closely with non-facing clients and ensure client retention, effective troubleshooting, including smooth handling of client complaints
• Ensure smooth client engagement and uphold customer service excellence
• Ensure that clients’ database is kept up to date along with clients’ records and accuracy of data being captured in the appropriate systems and databases
• Perform timely and monitor statutory filings with authorities
• Conduct administrative reviews on existing corporate structures
• Comply with the Group’s internal control and audit standards
• To be part of and actively engage in any internally set up committees (Incident Management / Business Committee...etc).
• Participate and may be required to lead in ad-hoc projects or matters
• Uphold good knowledge and understanding of relevant laws and applicable principles within our sector
• Support and provide training to team members where necessary
• Prepare and submit reports to management as and when required
• To attend trainings and courses relevant to the position
• Have dual-control oversight for both the Global Incorporations (“GI”) and Managed CSP portfolios
• To step in as interim GI Team leader in his/her absence
• To satisfy Fit & Proper criteria as laid out by the Financial Services Authority and act as Alternate Compliance Officer for Vistra’s licenses in Seychelles

     Key requirements

Essential:

• At least 2 years of Administration/Management experience or relevant experience with sound knowledge of relevant Laws and practices in our industry
• “Fit & Proper” candidate by meeting the competency standards criteria laid down by the Financial Services Authority
• Detail oriented, able to work with minimum supervision in a fast-paced environment
• Excellent interpersonal and customer service skills.
• Professional attitude and appearance

Technical Skills:

• Technical knowledge of IBCs, Foundations, Trust and other Corporate structures
• Solid written and verbal communication skills
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Proficiency in Microsoft Office Suite

Desirable:

• Leadership skills and ability to be resourceful and proactive when issues arise
• Strong enthusiastic team player and strong work ethic;
• Meticulous attention to fine detail, able to work within tight deadlines and multi-task
• Confident, pro-active, inquisitive

Company Benefits:

At our Seychelles office, we believe in putting our employees’ well-being first! We offer a flexible hybrid working arrangement and Celebration Leave.

Additionally, we provide competitive annual leave entitlement to support your well-being and time to recharge or explore your passions out of work.

As advocates of continuous learning and professional development, we support relevant professional qualifications like ICSA, STEP, CA, or ACCA, ensuring you stay ahead in your field.

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!