Corporate and Admin Officer

It’s never been a more exciting time to join Vistra.  
 
At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction. 

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that. 
We have an exciting opportunity for you to join our team as Corporate and Admin Officer. Reporting to the Managing Director, Seychelles, this full-time and permanent position is based in Seychelles, allowing you to make a significant impact to our Global Incorporations Services and its’ growth. 

Key responsibilities:

•    Primarily serving as support to existing corporate team(s) and also assist the MD with the overall office administration and logistics
•    Attend to day-to-day operations and tasks pertaining to the Global Incorporations (“GI”) and Managed CSP portfolios and ensure accurate and timely deliverables
•    Engage with teams and clients across other offices/locations
•    Assist with the verification of documents and maintenance of adequate logs including attending to couriers
•    Attend to overall office administration and logistics:
g)    Petty cash / cheques / timely bill payments / stationery stock and office supplies handling, including logs, monitoring and regular reporting
h)    Handling of incoming/outgoing mails/couriers including log maintenance and dispatch logistics
i)    Handling front reception desk including incoming telephone calls screening and visitors
j)    File Management / Scanning / Photocopying / Data entry 
k)    Engage with vendors, suppliers and other contacts
l)    Any other ad-hoc administrative matter at the request of the MD/Manager
•    To ensure continuous daily presence in the office to support our stakeholders.
•    To abide to the working hours stipulated in your contract of employment as far as possible and undertake your responsibilities to support our stakeholders during Seychelles local business time, up to a minimum of 16:30 on every normal working day.
•    To undertake other duties and specified projects on an ad-hoc basis as requested.

Key requirements:

•    Solid written and verbal communication skills
•    Excellent organizational skills
•    Multitasking and time-management skills, with the ability to prioritize tasks
•    Proven work experience as a Receptionist, Front Office Representative, Corporate Officer or similar role(s)
•    Proficiency in Microsoft Office Suite
•    Professional attitude and appearance
•    Ability to be resourceful and proactive when issues arise
•    Cambridge IGCSE / “O” Level Qualification
•    Advanced qualifications in Secretarial/Administrative courses

Company Benefits:

At our Seychelles office, we believe in putting our employees’ well-being first! We offer a flexible hybrid working arrangement and Celebration Leave. 

Additionally, we provide comprehensive medical insurance, wellness allowance and competitive annual leave entitlement to support your well-being and time to recharge or explore your passions out of work.

As advocates of continuous learning and professional development, we provide an internal mentorship program and reimburse professional membership fees for certifications like CA, or ACCA, ensuring you stay ahead in your field.

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!