Senior Specialist - CS

It’s never been a more exciting time to join Vistra. 

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that. 

We have an exciting opportunity for you to join our team as a Senior Specialist - Corporate Secretarial. Reporting to the Operations Manager - Corporate Secretarial, this full-time and permanent position is based in Kuala Lumpur and offers regional coverage, allowing you to make a significant impact to our Corporate Services and its’ growth.

Key responsibilities:

• Review works prepared by the team to ensure completeness, requests are followed up in a timely manner and completed within scheduled delivery service
• Coach and train team members to enable them to carry out their roles effectively and efficiently
• Assist in handling company secretarial matters for various jurisdictions including offshore companies
• Ensure compliance with provisions of corporate enactments, statutory reporting / filing and corporate governance
• Prepare minutes, resolutions and statutory documents etc, (if and when required).
• Update and maintain statutory records (if and when required)
• Ensure documents and files are correctly named, saved and maintained in the database (if and when required)
• Provide KYC support and maintain KYC documentation (if and when required)
• Provide administrative support to the corporate secretarial teams in other offices (if and when required)
• [*Assist in preparing/reviewing/managing work pass administration including application, renewal, issuance and cancellation of Work Pass. (For MOM related supports)] (if and when required)
• [* Prepare agenda, issue notice, attend (where necessary) and record minutes of relevant board and board committee’s meetings. (For Listed / Inhouse supports)] (if and when required)
• [* Assist in drafting and making relevant announcements / submissions / reports / circulars to stock exchange. (For Listed / Inhouse supports)] (if and when required)
• Any other ad-hoc duties.

Key requirements:

• Degree /Diploma in business administration or law or related fields
• Recognized Degree / Diploma with MAICSA/ICSA qualifications or currently pursing MAICSA / ICSA will be an advantage.
• Good communication, critical thinking and problem solving skills
• Meticulous attention to fine detail and able to work to tight deadlines and multi-tasking.
• Independent and self-motivated.
• Ability to organise and prioritize work with minimum supervision.
• Strong team player
• Min of 2-5 years’ experience in corporate secretarial work and ability to handle portfolio independently will be an advantage.
• Experience in professional firms and in handling companies in various jurisdictions is an advantage
• [* Experience in handling listed companies is an added advantage. (For Public Listed support)]
• [* Knowledge on fund structures and compliance would be an advantage (For Fund Corporate Secretarial support)]

Company Benefits:

At our Malaysia office, we believe in putting our employees’ well-being first! We offer a flexible hybrid working arrangement and birthday leave.

Additionally, we provide comprehensive medical insurance and dental coverage, wellness allowance and competitive annual leave entitlement to support your well-being and time to recharge or explore your passions out of work.

As advocates of continuous learning and professional development, we provide an internal mentorship program and reimburse professional membership fees for certifications like CA, or ACCA, ensuring you stay ahead in your field.

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!