Senior Manager - Company Secretary

It’s never been a more exciting time to join Vistra.  

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction. 

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that.  

We have an exciting opportunity for you to join our team as Senior Manager – Company Secretary. Reporting to the Directors, this full-time and permanent position is based in Malaysia, Kuala Lumpur and offers regional coverage, allowing you to make a significant impact to our company and its’ growth.

Key responsibilities:

Operational/Functional Responsibilities:

• To ensure strict adherence to internal policies / SOPs by team members.
• To identify and highlight potential risks to Senior Managers and Directors and recommend / take appropriate actions when necessary.
• To ensure timely billing (including the capture of all OPEs incurred) and collections.
• To ensure best practice of corporate governance and compliance with statutory/regulatory requirements.
• To ensure that all clients’ documents/records are properly filed in the statutory records at all times and to perform proper housekeeping of clients’ records.
• To participate in recruitment interviews /exercise.
• To conduct trainings or facilitate trainings as and when required/requested.
• To meet potential clients and prepare proposals and quotations for new clients/propects.
• Providing timely dissemination of information / messages from Senior Management to team members.
• To assist/support Senior Manager and Directors in their absence.
• To ensure acknowledge receipt of client’s request /queries/correspondences within 24 hours and answer not later than 2 working days.

P&L Responsibilities:

• Provide guidance, leadership and supervision to team members.
• Communicating the criteria and KPIs of the respective positions to team members.
• Managing and measuring performance of team member.
• Guiding and developing team members in attaining professional competence.
• Effective utilization of team resources.
• Training & development of team members, identifying relevant trainings inclusive counselling of team members.

People Management:

• Consultation with CEO, Directors and Fellows Managers.
• Coordination & Communication with other Divisions.
• Assist Directors in the implementation of strategies and policies of the CS Division.
• Providing timely feedback and conveying staffs concerns/ requests to Senior Managers and Directors and possible solutions.

Clients Relationship:

• Business development – securing new clients and seeking business opportunities.
• Managing Client Relationships – maintaining good rapport with clients.
• Ability to achieve Client Satisfaction & Retention
• Assisting in Cross Selling Other Services
• Providing deliverables to clients according to the scope of services.
• Providing technical advisories, solutions and anticipate clients’ needs.

Others:

• Able to seek opportunities to bill
• Ensuring fees quoted are guided by the adopted fee guide and / able to recover time costs.
• Any other tasks as and when assigned by Management.

Key requirements:

• Must be at least an ACIS or possess equivalent qualification.
• Possess degree in Corporate Administration or relevant field.
• Familiar with Companies Acts, Bursa Malaysia Listing Requirements, CS Guidelines and other related laws and regulations
• Must have at least 6-7 years relevant working experience
• Must have supervisory experience or had managed a team/group with at least 5 – 8 staff members.
• Must possess good communications skills, able to work independently with leadership qualities/skills as well as a good team player
• Strong analytical and problem solving skills
• Good command of both spoken and written English.
• Familiar with Companies Acts, Bursa Malaysia Listing Requirements, CS Guidelines and other related laws and regulations.
• Good interpersonal skills and able to work as a team.
• Good sense of urgency and able to work under pressure.
• Able to identify and demonstrate clear comprehension of customers and organizational needs.
• Punctuality
• Have a high sense of responsibility, accountable and does not allow personal or organizational issues interfere with fulfillment of customers needs.
• Committed and result driven.

Company Benefits:

At our Malaysia office, we believe in putting our employees’ well-being first! We offer great exposure while ensuring employees are well compensated!

Additionally, we provide comprehensive medical insurance, dental and optical coverage and competitive annual leave entitlement and sick leave to support your well-being and time to recharge or explore your passions out of work.

As advocates of continuous learning and professional development, we provide an internal mentorship program and reimburse professional membership fees for certifications whichever relevant to your job nature ensuring you stay ahead in your field.

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!