Senior Manager, Co-Sec

It’s never been a more exciting time to join Vistra.  

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction. 

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that.  

We have an exciting opportunity for you to join our team as Senior Manager, Co-Sec. Reporting to the Head of Company Secretarial , this full-time and permanent position is based in Vistra Australia (either Sydney or Melbourne office) and offers regional coverage, allowing you to make a significant impact on our Company Secretary department and its’ growth.

Key responsibilities:

• Act as named Company Secretary of public listed, public unlisted, propriety and NFP Australian entities.
• Manage a portfolio of clients and oversee day-to-day management of the Company Secretarial function and governance matters, including Board/Committee meeting coordination and attendance.
• M&A and capital markets guidance and oversight in accordance with the regulatory requirements of the Corporations Act and ASX Listing rules.
• Oversight and preparation for the client portfolio’s Annual General Meetings and General Meetings, including drafting of Notice of Meetings
• Maintenance and oversight of statutory records for the Group’s entities and all subsidiaries, including ASIC compliance.
• Prepare ASX announcements, drafting/reviewing of agreements, and be responsible for the preparation of minutes and circular resolutions.
• Responsible for thepreparation and review of Corporate Governance documents.
• Oversight and preparation of Share and Security issues (including performance rights and options)
• Ensuring all compliance deadlines are met, internally and externally as per ASX and ASIC requirements including quarterly, semi-annual and annual reports.
• Managing direct reports (where applicable) and assisting with development and training of reports.
• Liaising with various stakeholders including regulators, shareholders, advisors, and registries.   

Key requirements:

• Graduate in law, commerce or Company governance (desirable)
• Proven strong administration skills.
• Previous experience working as a Company Secretary or above in a Legal team where knowledge of company secretarial and legal matters has been obtained.
• Experience in reviewing legislation and the ASX Listing Rules, drawing conclusions, identifying trends and issues, and diagnosing the root cause of issues.

Company Benefits:

In our Australian offices, we believe in putting our employees’ well-being first! We offer flexible hybrid working arrangements, Dress for your Day policy, monthly social activities, and Celebration Leave.

As advocates of continuous learning and professional development, we provide an internal mentorship program and additionally have an internal school of more than 500 courses accessible to our employees 24/7.

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!