Senior Manager, Co-Sec

Requisition ID:  9082



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A powerful combination 


It’s never been a more exciting time to join our organisation. Tricor and Vistra have now merged to form one organisation, which means we’re now a powerhouse of over 9000 colleagues in 50+ jurisdictions across the globe. We’re seizing the opportunity to create a purpose-led organisation that will unlock significant value for our business, our clients, and our people.  


We have an exciting opportunity for you to join our team as Senior Manager, Co-Sec based in our Vistra Sydney office. This is a full-time and permanent position reporting to the Head of Company Secretary. This role will be responsible to ensure that the Company and compliance obligations are met for several (6-10) ASX listed companies and multiple private entities.



Key responsibilities:


  • Act as named Company Secretary of public listed, public unlisted, propriety and NFP Australian entities.
  • Manage a portfolio of clients and oversee day to day management of the Company Secretarial function and governance matters, including Board/Committee meeting co-ordination and attendance.
  • M&A and capital markets guidance and oversight in accordance with the regulatory requirements of the Corporations Act and ASX Listing rules.
  • Oversight and preparation for the client portfolio’s Annual General Meetings and General Meetings, including drafting of Notice of Meetings
  • Maintenance and oversight of statutory records for the Group’s entities and all subsidiaries, including ASIC compliance.
  • Prepare ASX announcements
  • Drafting/reviewing of agreements
  • Preparation of minutes and circular resolutions
  • Preparation and review of Corporate Governance documents
  • Oversight and preparation of Share and Security issues (including performance rights and options)
  • Ensuring all compliance deadlines are met, internally and externally as per ASX and ASIC requirements including quarterly, semi-annual and annual reports
  • Managing direct reports (where applicable) and assisting with development and training  of reports.
  • Liaising with various stakeholders including regulators, shareholders, advisors, registries.   


Key requirements:


  • Graduate in law, commerce or Company governance preferred with strong administration skills
  • Previous experience working as a Company Secretary or above in a Legal team where knowledge of company secretarial and legal matters has been obtained.
  • Excellent accuracy and attention to detail with strong organisational skills
  • Effective time management skills
  • Exceptional communication skills and an ability to communicate at various levels within the organisation and external bodies
  • Strong commitment to confidentiality, producing quality work, professionalism, literacy, grammar and punctuality.
  • Excellent client-facing skills.
  • Ability to prioritize multiple tasks and work both autonomously and as part of a team.
  • Excellent quantitative and qualitative skills; being able to review legislation and the ASX Listing rules, draw conclusions, identify trends and issues, and diagnose root cause of issues
  • Exposure to and advanced skills in use of Company secretarial software applications and electronic board papers portals.
  • Ability to plan activities, foresee needs and potential issues, and to solve problems efficiently and effectively.
  • Organised, efficient, with ability to handle and resolve conflicts effectively.



Company Benefits:


In our Australia offices, we believe in putting our employees’ well-being first! We offer a flexible hybrid working arrangements, Dress for your Day policy and birthday leave.


As advocates of continuous learning and professional development, we provide an internal mentorship program and reimburse professional membership fees for certifications like CA, Or CPA, ensuring you stay ahead in your field. We additionally have an internal school of more than 500 courses accessible to our employees 24/7.


If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!




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