Senior Fund Administrator, Private Equity

It’s never been a more exciting time to join Vistra. 

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction.

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But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that. 

We have an exciting opportunity for you to join our team as Funds Senior Administrator. Reporting to the Funds Director, this full-time and permanent position is based in Jersey and offers regional coverage, allowing you to make a significant impact to our Funds Department and its growth.

Position Description

The Funds Senior Administrator will be responsible for ensuring the smooth-running of the day-to-day administration within a Fund Administration team.  Additionally, it will be the responsibility of the Funds Senior Administrator to assist with identifying and resolving day-to-day operational issues, ensuring compliance with regulatory and AML/CFT requirements.

Key Responsibilities

• Administer a diverse range of funds, management companies and associated fund structures and liaise with clients and intermediaries as necessary
• Co-ordinate all company secretarial matters, including attendance and preparation of minutes for board meetings
• Process and co-ordinate routine and complex fund operations
• Ensure accurate records are maintained
• Co-ordinate the opening of new bank accounts
• Ensure regulatory and statutory filings are made in a timely manner
• Manage the accounts distribution and filing process
• Act as a mentor to more junior staff
• Performing Client Due Diligence
• Ease of filing and retention of client information
• Comply with all local regulatory and AML/CFT requirements
• Comply with all Group policies and procedures relevant to the role
• Report suspicious transactions to the MLRO or equivalent duly designated person

Relevant Experience & Skills

3-5 years’ relevant experience in the finance industry working in fund administration

• Knowledge of regulatory laws – an understanding of Jersey statutory laws and other legal and regulatory requirements for example anti Money Laundering laws.
• Knowledge of alternative investment fund environment, including private equity, venture capital and real estate funds
• Previous experience in the execution of trades and/or corporate actions would be suitable
• Evidence of managing a small client relationship or part of a major client relationship is desirable.
• Excellent people management skills
• Strong organisational/prioritization skills including established delegation skills to allow good relationships with colleagues and clients
• Ability to work using own initiative and make decisions with corporate policies
• Team player
• Intermediate Microsoft Office skills

Professional Qualifications

JFSC Category B, Table 4/ 5 qualification or equivalent

Company Benefits

• 25 days annual leave per annum
• Private medical insurance *
• Occupational Pension plan
• Group income protection *
• Death in service *
• Professional subscription per year
• *Insured benefits are subject to underwriting acceptance and meeting eligibility.

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!