Senior Facilities Administrator

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction. 

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that.  
 

Vistra Guernsey is looking to employ a Senior Facilities Administrator to provide lead facilities administration support for key internal Vistra Committees, this role will be based in Gurnsey, Channel Islands. 

Key Responsibilities:

 
Responsibilities are varied but typically include: -

• Undertake Scanning/Filing/Archiving deliverables
• Participation in various annual and ad-hoc projects eg: retention/data destruction projects 
• General facilities administrative tasks using Work, Excel and Outlook – updating various trackers, invoice management, stationery mgt etc accurately and with harmonisation
• Maintaining internal authorised signatory lists
• Undertake general facilities duties including front of House duties eg: Visitor and hospitality services, Meeting room bookings, messengering, mailroom
• Familiarise self with Guernsey specific third party/contracts and liaise with them as required; incl inputs to Facilities Officer when due for renewal 
• Key liaison for any joiners or leavers, review the Guernsey Facilities induction presentation and make any recommendations to Facilities Officer
• Fulfil H&S policy duties and obtain/maintain any associated qualifications
• Undertake BCP activities as determined in BCP plan•    
• Primary lead in Company Social activities form a committee and plan and deliver calendar of events and liaise with Facilities Officer to align with Jersey calendar harmonisation where possible and within budget 
• Provide support as required for BD/Marketing events  
• Physical general facilities tasks incl general office maintenance, environmental services eg: WFH hardware etc collection, waste management, recycling etc 
• Undertake any other duties as reasonably required
• Provide general office maintenance
• Undertake any other duties as reasonably required

Attributes and Technical Skills:

• Adaptable and willingness to learn new skills 
• A committed professional team-player in providing quality support services 
• Able to balance multiple tasks/deliverables , seeking advice and/or guidance if required.
• Able to respond to ad-hoc requests/unknown events
• Able to resolve queries and find solutions timely.
• Good communication and interpersonal skills 
• Obtain and maintain qualifications as required to fulfil role, incl Fire Marshall, First Aider, etc qualification 
• Good working knowledge of MS Excel, Word and Outlook
• General ‘handyman’ type maintenance skills
• Clean driving license

• Relevant Experience:

• Relevant experience in similar role 
• Enthusiastic, self motivated and excellent team player
• Ability to operate in compliance with relevant internal policies and procedures
• Accuracy and attention to detail
• Confidentiality

Company Benefits:

• 25 days annual leave per annum
• Private medical insurance *
• Occupational Pension plan
• Group income protection *
• Death in service *
• Professional subscription per year

*Insured benefits are subject to underwriting acceptance and meeting eligibility.

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!