Senior Depositary Officer

It’s never been a more exciting time to join Vistra.  

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction. 
 

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that.  

We have an exciting opportunity for an experienced professional as Senior Depositary Officer. Reporting to the Head of Department, this full-time and permanent position is based in Luxembourg and offers regional coverage, allowing you to make a significant impact to our Operations department and its’ growth.  

Key responsibilities:
 

• You will be responsible for your portfolio of Private Equity and Real Estate clients.
• You will carry out in a timely manner the tasks required from the Depositary under the AIFM legal and regulatory environment such as:
• • Due diligence on new funds and service providers,
  • Daily cash flow monitoring,
  • LPs subscriptions,
  • Portfolio asset transactions and asset ownership verification.
• You will perform your work complying at all times with all existing laws and regulations and with Vistra’s internal procedures.
• You will issue the quarterly KPI reports for your funds.
• You will build trustworthy relationships with our existing and new Private Equity and Real Estate Fund clients and will be their first point of contact.
• You will assist the Depositary Manager during the on-boarding of new funds and will work closely with the on-boarding team to ensure this phase goes smoothly.
• You will assist the Depositary Manager in the review of the constitutional documents of the funds.
• You will assist the Depositary Manager in the drafting of Depositary Service Agreements and Operating Memoranda.
• You will supervise the work carried out by the Depositary Officers, provide them with ad hoc training and assistance, and will be their first escalation point.
• You will manage relationships with clients, internal and external providers such as Central Administration, AIFM, Lawyers, Auditors or Banks.
• You will assist during the funds' audits (notably with issuing the year-end portfolio asset position).
• You will escalate to your supervisor any identified risk or issue.
• You will ensure proper billing and will monitor recovery of outstanding invoices.
• You will plan your tasks and those of the Depositary Officers in order to ensure timely deliverables.
• You will ensure that we comply at all times with AIFM requirements and keep abreast of any legal, regulatory or professional standards likely to affect our business.

Attributes/ Technical Skills
 

• Whilst you are detailed oriented and thorough, you are able to see the big picture and perform your work with a critical eye.
• You are client focused and excel in providing high quality services.
• You come up with suggestions to improve existing operational processes.
• You are responsible for what you do and are able to escalate any complaint from the clients, any operational risks or issues as per the regulations in force.
• You are able to prioritise your tasks.
• You can deal with pressure and have no issues to service clients under tight deadlines.
• You can work autonomously with a good team spirit.
• You have good communication and adaptation skills

Key requirements
 

• Three to five years' experience in a depositary/custody function gained in a professional depositary, a depositary bank or similar experience gained in audit, fund accounting or transfer agent.
• Private Equity / Real Estate funds experience.
• Knowledge of the AIFM regulatory environment for depositaries.
• Fluent in English and French. German is an advantage.
• University Degree in Finance or Accounting.
• Ability to prioritise and work under pressure.
• Good command of Word, Excel and PowerPoint.
• University Degree in Finance or Accounting.

Company Benefits:
 

At our Vistra Luxembourg office, we believe in putting our employees’ well-being first!  We have a challenging position in an ambitious organization where no day is the same. A company with a view to the future where you can grow together with and, above all, put your own stamp on. 
In addition, we offer:

• Vistra Bonus Plan, based on Vistra Group performance and individual performance
• 232 hours of holidays (29 days), plus public holidays;
• Lunch vouchers for the amount of 10.80 EUR (18 per month);
• Additional AXA Health Insurance of which Vistra pays 50% (Axa VitalPlus scheme);
• Participation in Vistra Pension Scheme, after 6 months as a Vistra employee;
• Reimbursement of your public transport costs up to the amount of 75 EUR per month for cross borders.
• Sympass card discount www.sympass.lu (Sympass gives you access to exclusive discounts on your purchases and leisure activities in Luxembourg and the Greater Region). Concierge Services available by using the SYMPASS application.
• Subsided gym membership www.factory4.lu  (Factory 4 the largest Fitness space in Luxembourg)
• Remote and adaptive work arrangement (maximum 3 days per week work from home and minimum 2 days per week work from the office after the adaptation period)
• Learning and training, i.e., via our digital learning environment ‘Vistra Skills Platform’
• Support for professional qualifications eg ACCA
• Regular social events
• Free coffee, tea and fresh fruits in our office

Vistra supports employees’ charitable efforts by encouraging engagement in Corporate Social Responsibility (CSR) initiatives and projects to improve our impact as a company.

If you are excited about working with us, we encourage you to apply!  Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!