It’s never been a more exciting time to join Vistra.  

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction. 

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that.  

We have an exciting opportunity for you to join our team as Senior Depositary Manager. Reporting to the Executive Director Depositary, this full time and permanent position is based in Luxembourg allowing you to make a significant contribution to our funds business and its' growth.

Key Responsibilities

• Manage a portfolio of Private Equity and Real Estate fund clients, ensuring high-quality and timely delivery of depositary services.
• Manage a team of Depositary Officers and review their work.
• Oversee depositary activities in accordance with the AIFM legal and regulatory framework, including cash flow monitoring, oversight duties, recordkeeping transactions and ownership verification.
• Lead the onboarding of new funds and review fund documentation, Depositary Service Agreements and Operating Memoranda.
• Act as a senior point of contact for clients and manage relationships with AIFMs, administrators, lawyers, auditors, banks and other service providers.
• Review and approve key deliverables, including KPI reporting, audit requests and year-end portfolio asset positions.
• Identify, assess and escalate risks and issues, ensuring appropriate and timely resolution.
• Provide guidance and oversight to team members and ensure tasks are appropriately prioritised and completed within deadlines.
• Monitor billing and outstanding invoices for the assigned portfolio.
• Drive continuous improvement of processes, controls and service delivery while ensuring compliance with internal policies and applicable regulations.
   

Attributes & Technical Skills

• Strong attention to detail and a thorough, analytical approach, combined with the ability to understand the broader business and regulatory context.
• Strong client focus with a proven ability to build and maintain trusted relationships with clients and key stakeholders.
• Demonstrated leadership skills, with the ability to guide, coach and develop team members.
• Strong organisational and prioritisation skills, with the ability to manage multiple clients and competing deadlines.
• Ability to exercise sound judgement, challenge processes where appropriate and identify potential risks or control weaknesses.
• Proactive approach to identifying and implementing improvements to operational processes and controls.
• Comfortable working under pressure and managing complex or time-sensitive client matters.
• Ability to work autonomously while contributing effectively to a collaborative team environment.
• Excellent communication, interpersonal and stakeholder management skills.
• Strong problem-solving and decision-making skills.
• Professional and adaptable approach when dealing with clients, colleagues and external stakeholders.

Relevant Experience

• Five to seven years' relevant experience in a depositary function within a professional depositary, depositary bank or a similar role within audit, fund accounting, fund administration or transfer agency.
• Management experience is preferable.
• Solid experience with Private Equity and/or Real Estate funds, preferably within an AIFM/depositary environment.
• Strong knowledge of the AIFMD/AIFM regulatory framework and depositary requirements.
• Proven experience in managing client relationships and coordinating with multiple internal and external stakeholders.
• Experience in reviewing and/or overseeing depositary processes, controls and deliverables.
• Experience in onboarding new funds and reviewing fund documentation is highly desirable.
• Fluent in English, both written and spoken.
• Strong ability to prioritise workload, meet deadlines and operate effectively under pressure.
• Good command of Microsoft Excel and other relevant Microsoft Office applications.

Education and Professional Qualification

• University degree in Finance, Accounting, Economics, Business Administration, Law or a related discipline.
• Relevant professional qualifications (e.g. accounting, audit, investment management or fund administration) would be considered an advantage.

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!