It’s never been a more exciting time to join Vistra. 

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction. 

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that. 

We have an exciting opportunity for you to join our team as Senior Associate Corporate Services, reporting to the Director. This role is based in Barbados and has a local focus enabling you to make a significant impact to our Barbados business and its growth.

Purpose of Role

A Senior Associate – Corporate Services engages in direct provision of corporate administration and client service in the Department.  The Senior Associate also works under the supervision of the Director/Manager. Client service support may also be provided to others on the management team, as required and in some respects to the Business Services and Tax/Compliance Departments.  

Key Responsibilities

People Employer of Choice (Leadership, Teaming, Self/Professional Development) 

• Participate in relevant continuous learning for professional and personal development via internal and external training programs as required (Compliance, AML, Cyber Security, Mandatory Readings, Vistra Skills Portal etc)
• Participate in Vistra Company initiatives, town halls and activities etc.
• Demonstrate ongoing interest in enhancing industry related knowledge and working towards subsequent levels in career path. 
• Participate and co-ordinate, as assigned, the duties and assignments under the Company’s centralized unit (REACT Team).

Client Service Revenue (Internal and External Client Service)

• Develop and service a portfolio of clients under the guidance of the Director/Senior Associates 
• Preparation of letters and other corporate documents
• Preparation of minutes of Board and Shareholder meetings and resolutions 
• Provide direct support in corporate administration and client service to the Director/Senior Associates (SAs) as required. 
• Assist with the updating of client information and other information in the Company’s practice management systems and databases. 
• Co-ordinate preparations for meetings, Board books and other related tasks.
• Assist with the filing of client information and general research topics.
• Ensure there is common and equitable delivery of committed compliance requirements and deadlines for clients. 
• Assist with the preparation of bulk and individual Foreign Currency Permit Applications and Renewals  
• Assist with the local governance and national compliance frameworks in respect of ultimate beneficial ownership.
• Liaise with bankers and clients and ensure documents and other information relating to bank accounts etc are forwarded to clients. 
• Assist with responses to clients on compliance requirements and conditions.
• Providing to the appropriate government authorities the requisite forms, applications and other information to achieve the incorporation, organisation or registration, ongoing compliance and/or licensing or dissolution of corporate entities.
• Assist with the relief duties related to front office management and records management and receiving of handovers during planned absences.    

Operational Excellence/EBITDA (Risk & Exposure Management, Compliance)  

• Engage in the pertinent function of charging time for revenue reporting
• Ensure the timely submission of time sheets
• Ensure the timely finalising of billings on completion of an assignment or the issuing of interim invoices during the course of a lengthy assignment
• Entry and applications and renewal of business permits and other approvals and regulatory filings in online Government and regulator portals.
• Joint/independent triggering, management and oversight of annual recurring compliance points and timelines for clients.  
• Support of Onboarding, Engagement, and Exposure Management functions.
• Show a keen interest in keeping up-to-date with advanced features of software 
• Portfolio support on the absence of Senior Associates from office as required
• Assist with general office day-to-day operational duties as required

Core Competencies

• A working knowledge of some key industry legislation such as the Companies Act.  
• A working knowledge of corporate administration and the industry of international financial services.
• Ability to effectively apply technical and professional knowledge to work and client situations and provide creative solutions
• Very good organisational skills
• Very good writing skills 
• Commitment to continually improving internal and external client service satisfaction
• Ability to work with a team of Senior Associates and others across the Company
• Sense of urgency in meeting deadlines and a sense of ownership of assignments
• Ability to handle multiple tasks andre sufficiently flexible to engage in a myriad of operational roles  – both direct client facing and administrative support as necessary.
• Ability to communicate effectively with internal and external clients
• Professional demeanour and deportment
• High level of computer literacy 
• Willingness to undertake further courses of study and professional designations where required

Minumum Requirements

• Para Legal or Corporate Administration/Secretarial Certificate.
• A university degree in a relevant discipline, preferably Business, Management Studies or Law or relevant qualification would be an asset.
• Membership or enrolled in the Corporate Governance Institute (CGI) formerly (ICSA) or other similar professional body would be an asset.
• A minimum of five years’ work experience in a professional services/corporate/legal office environment

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!