Senior Associate, Company Secretary

It’s never been a more exciting time to join Vistra.  

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that.  

We have an exciting opportunity for you to join our team as a Senior Associate, Co-Sec. Reporting to the SEA Regional Practice Lead, Australia Market Lead, this full-time and permanent position is based in Melbourne, Australia and offers regional coverage, allowing you to make a significant impact on our Company Secretary department and its’ growth.

Key responsibilities:

• Act as named Company Secretary of public listed, public unlisted, propriety and NFP Australian entities.
• Manage a portfolio of clients and oversee day-to-day management of the Company Secretarial function and governance matters, including Board/Committee meeting coordination and attendance.
• M&A and capital markets guidance and oversight in accordance with the regulatory requirements of the Corporations Act and ASX Listing rules.
• Oversight and preparation for the client portfolio’s Annual General Meetings and General Meetings, including drafting of Notice of Meetings
• Maintenance and oversight of statutory records for the Group’s entities and all subsidiaries, including ASIC compliance.
• Responsible for preparing ASX announcements, drafting/reviewing agreements, the preparation of minutes and circular resolutions and the preparation and review of Corporate Governance documents
• Oversight and preparation of Share and Security issues (including performance rights and options)
• Ensuring all compliance deadlines are met, internally and externally as per ASX and ASIC requirements including quarterly, semi-annual and annual reports
• Managing direct reports (where applicable) and assisting with development and training of reports.
• Liaising with various stakeholders including regulators, shareholders, advisors, registries.   

Key requirements:

• Graduate in law, commerce or Company governance preferred.

• Previous experience working as an Associate Company Secretary or Company Secretary and/or Senior Associate in a Legal team where knowledge of company secretarial and legal matters has been obtained.
• Effective time management skills and excellent accuracy in attention to detail with strong organisational skills.
• Exceptional communication skills and an ability to communicate at various levels within the organisation and external bodies, and excellent client-facing skills.
• Strong commitment to confidentiality, producing quality work, professionalism, literacy, grammar and punctuality.
• An ability to prioritise multiple tasks and work both autonomously and as part of a team.
• Excellent quantitative and qualitative skills; being able to review legislation and the ASX Listing rules, draw conclusions, identify trends and issues, and diagnose root cause of issues.
• Has exposure to and advanced skills in the use of Company secretarial software applications and electronic board papers portals.
• The ability to plan activities, foresee needs and potential issues, and solve problems efficiently and effectively; and handle or resolve conflicts effectively.
• Experience working in a professional service organisation with multiple clients (desirable)
• Strong administration skills (highly desirable)

Company Benefits:

In our Australia offices, we believe in putting our employees’ well-being first! We offer a flexible hybrid working arrangements, Dress for your Day policy, monthly social activities, and birthday leave.

As advocates of continuous learning and professional development, we provide an internal mentorship program and additionally have an internal school of more than 500 courses accessible to our employees 24/7.

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!