Senior Assistant, Technical Services

Requisition ID:  7007

Each one of us brings something different to Vistra, working as one team to deliver the right solution.That’s why our clients choose to work with us – the power of our combined skills makes us unstoppable.Vistra offers a unique platform for our clients and our people to seize the world of opportunities.At the heart of everything we do are our core values:Committing to clients, Working as ONE Vistra, Empowering people and Doing the Right thing.

Why Vistra


At Vistra, we believe our clients’ businesses and people can make a difference in the world. That’s why our work is focused on helping our clients act with confidence and speed to seize opportunity wherever it arises. As a global corporate service provider and fund administrator with more than 5,000 professionals in over 45 jurisdictions, we empower legal entities globally to work smarter, grow faster, act responsibly, protect capital and scale across borders — by doing what we do best: reducing risk and enhancing efficiency.


We support our clients over six sectors: Private Equity, Real Estate, Capital Markets, Corporate, Company Formation and Private Wealth and deliver value across three service lines:


  • Governance, Risk and Compliance
  • Advisory and Transaction Support
  • Finance, Accounting and Administration


We grow when you grow, and we succeed when we work together across boundaries and borders, as one team. So, our promise to our clients is the same to you: working together, we will give you the confidence, the tools and the support to achieve your ambitions and leverage your unique skills — to seize your opportunity and help make a difference in the world.


You can also check out our LinkedIn Life page and our About us page to get a sense of Vistra’s culture and our values.


So, what do you think? If you are excited about working with us and think you can get the job done but not quite sure if you meet all the requirements 100%, we want to encourage you to give it a try OR have an informal chat with one of our Talent Acquisition representatives.   


Our opportunity for you:


We have an exciting opportunity for an experienced professional to join the Vistra Technical services team on a full-time basis


Purpose of the role:

This role assists the Manager, Technical Services, with technical services operations.



The main objective of this role is to assist the Manager with the more aspects of technical services, including sorting, proofing, updating and storing.


Key responsibilities:

Perform all data entry related tasks including sorting, proofing, updating and storing. Crosscheck and verify data keyed into the databases for accuracy, Compile, verify and sort information to prepare documents for company statutory filing. Review data for completeness and accuracyresolving discrepancies in information and obtaining further information for incomplete documents. Scan documents and email stamped statutory documents to clients, Follow up on document status with internal departments, local and overseas registry and overseas branches. Comply with data integrity and security policies, Support team leader on ad-hoc projects and tasks.


Attributes & Skills:

High level skills for details and figures, fast to learn and can perform well under deadline and minimum supervision. High proficiency in MS Office, Word (English and Chinese) and Excel, proficiency both in Chinese and English, Cantonese is an advantage.


Relevant experience:

1 - 2 years of working experience in business field, prior experience in data entry.


Education/Professional Qualifications:

Associate Degree holder


Join US!


Our promise to our clients is simple: we help them seize opportunity and make a difference in the world. It’s the same to you.


Make a difference — seize your world of opportunity with Vistra!



Bring Your Whole Self to Work

We’re passionate about Diversity and Inclusion at Vistra.We believe that everyone is equal and unique, and by embracing diversity it makes us better company.This creates an environment where anyone, from any background, can do their best work; Vistra is for the ambitious, the entrepreneurial, the bold.



Department:  Global Service Centres Operations (D500203)

Job Segment: Data Entry, Recruiting, Compliance, Administrative, Human Resources, Legal