Senior Assistant, Company Secretarial

It’s never been a more exciting time to join Vistra.

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that. 

Purpose of the role

To provide administrative support in managing a portfolio of approximately 400 registered office-only companies, while also assisting the wider Company Secretarial team.

Scope

This role will be part of a team of 9 individuals within our Company Secretarial department, providing company secretarial services to a varied client base and will be reporting to Associate Director, Company Secretarial. This role is fully office based in our Bristol location.

Key responsibilities

• Provide high quality services to a portfolio of c.400 registered office only companies

• Provide administrative support to the wider Company Secretarial department, including:

• Arranging for annual accounts to be filed with Companies House
• Assisting with mail forwarding
• Handling file closures
• Assisting with setting up new files
• Keeping client lists and systems up to date and accurate at all times

• Be fully conversant with the relevant systems and procedures of the Company Secretarial department and identify areas where systems and procedures can be developed.

• Work with colleagues to ensure that the work processes of the Company Secretarial department are carried out efficiently and effectively.

• Support the Associate Director, Company Secretarial in delivering against SLAs agreed for each client with best-in-class services.

• Ensure prompt and proper billing against all client engagements.

• Ensure that files are compliant with current money laundering regulations, conduct ongoing client contact to ensure that the customer due diligence information requested is received within a reasonable time frame.

• Maintain systems that enable us to manage and control customer due diligence activity and reporting all concerns in respect of suspicion of money laundering activity to the Compliance Officer.

Attributes and Technical Skills

Essential:

• Highly organised.

• Proactive and self-motivated.

• Personable and enthusiastic team player, with a confident, professional and commercial outlook.

• Excellent written and oral communication skills in English.

• Extremely strong attention to detail.

• Capable of working under pressure and with minimal supervision.

• Applicants must have the right to work in the U.K.

Relevant Experience

Essential:

• Minimum two years’ experience in an administrative / office-based role.

• Computer literate with specifically strong knowledge of Word, and Excel and Teams.

Education and Professional Qualification

Desirable: educated to degree level

Company Benefits

25 days annual leave per annum

Individual private medical insurance cover

Health cash plan

Pension: 3% employee and 7% employer contribution, increasing from April 2025 to 8% employer

Life Assurance 4x Salary

Group income protection

Season ticket loan

Ride to work scheme

A day’s birthday leave

Ability to buy up to one week’s annual leave per year

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!