Senior Administrator Real Estate

It’s never been a more exciting time to join Vistra.  

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction. 

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that.  

We have an exciting opportunity for you to join our team as Senior Administrator Real Estate. Reporting to the Director,Real Estate, this full-time and permanent position is based in Vistra Jersey allowing you to make a significant impact to our Real Estate business and its’ growth. 

Purpose of Role:

The Senior Administrator will be responsible for ensuring the smooth-running of the day-to-day administration within a Real Estate Administration team.  Additionally, it will be the responsibility of the Senior Administrator to assist with identifying and resolving day-to-day operational issues, ensuring compliance with regulatory and AML/CFT requirements. 

Key responsibilities:

• Administer a diverse range of funds, management companies and associated fund structures and liaise with clients and intermediaries as necessary
• Co-ordinate all company secretarial matters, including attendance and preparation of minutes for board meetings
• Process and co-ordinate routine and complex fund operations
• Ensure accurate records are maintained
• Co-ordinate the opening of new bank accounts
• Ensure regulatory and statutory filings are made in a timely manner
• Manage the accounts distribution and filing process
• Act as a mentor to more junior staff
• Performing Client Due Diligence
• Ease of filing and retention of client information
• Comply with all local regulatory and AML/CFT requirements
• Comply with all Group policies and procedures relevant to the role
• Report suspicious transactions to the MLRO or equivalent duly designated person

Attributes / Technical Skills:

• Excellent people management skills
• Strong organisational/prioritisation skills including established delegation skills to allow good relationships with colleagues and clients
• Ability to work using own initiative and make decisions with corporate policies
• Team player
• Intermediate Microsoft Office Skills

Relevant Experience:

• 3-5 years’ relevant experience in the finance industry working in fund administration
• Knowledge of regulatory laws – an understanding of Jersey statutory laws and other legal and regulatory requirements for example anti Money Laundering laws.
• Knowledge of alternative investment fund environment, including private equity, venture capital and real estate funds
• Previous experience in the execution of trades and/or corporate actions would be suitable
• Evidence of managing a small client relationship or part of a major client relationship is desirable.

Education and Professional Qualifications:

• JFSC Category B, Table 4/ 5 qualification or equivalent

Company Benefits:

• Annual Leave 175 hours (5 weeks)
• Private Medical Insurance subject to underwriting
• Eligible to join pension plan on the 1st of the whole month you join the company:
• Option 1: 0% employee and 5% employer
• Option 2: 2% employee and 7% employer
• Death in service insurance
• Group income protection insurance (subject to conditions)
• 1 professional subscription per year
• Flu inoculations offered once a year in the Autumn

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!