Senior Administrative Officer

It’s never been a more exciting time to join Vistra.  

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction. 

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that

We have an exciting opportunity for you to join our team as Senior Administrative Officer. Reporting to the Associate Director, this full-time and permanent position is based in Luxembourg allowing you to make a significant impact to our operations and its’ growth.

We are open and transparent, working together and sharing expertise in order to meet our clients’ needs. We have drive and passion, and we all share in the success that this brings.
If you would like to join an exciting and vibrant organisation, where you will work closely with other talented people, be supported in your professional development, and share our passion and our values, please apply. 

Key responsibilities:

•    Provide administrative and secretarial assistance to the Legal team,
•    Prepare various standard documents such as Minutes of Meetings, Powers of Attorney,
•    Take care of signing contracts and administrative follow up,
•    Register extracts/certificates, arrange for legalizations, notarizations and apostilles,
•    Prepare letters, client invoices and payment instructions. Relevant follow-up on the payment instructions,
•    Treat incoming mail and phone calls,
•    Responsible for filing and various other administrative duties,
•    Build up in-depth knowledge of your portfolio of clients.

Relevant experience:

•    5 years of relevant work experience in a similar position or with a professional services firm,
•    An excellent written and spoken knowledge of English. A good knowledge of any other European language is a distinct advantage,
•    Good presentation and client oriented,
•    You have excellent MS office skills (Word, Excel and Outlook); you are able to work independently as well as within a team,
•    You demonstrate excellent communication and organizational skills in order to meet tight deadlines.

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!