Receptionist / Secretary

It’s never been a more exciting time to join Vistra.  

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction. 

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that.  

We have an exciting opportunity for you to join our team as Receptionist / Secretary. Reporting to the Head of Facilities, this full-time and temporary position is based in Mauritius.

Key responsibilities:

• Provide a professional reception service by greeting and welcoming staff, visitors and customers, offering assistance and direction as required.
• Handle all incoming phone calls by answering, screening and directing them to the appropriate person or department.
• Manage the uploading of DHL courier to the DHL website.
• Provide basic and accurate information in-person and via phone/email.
• Provide an FM Helpdesk function at the reception to deal with all facilities related issues, requests, and queries.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
• Order office supplies (stationery, pantry, and boardroom) and keep inventory of stock.
• Perform other clerical receptionist duties such as boardroom & meeting room bookings, filing, photocopying and transcribing.
• Taxi booking for visitors and Senior Management.
• Support business operations by completing additional tasks as required

Key requirements:

• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. printers)
• Professional attitude and appearance
• Good written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Multitasking and time-management skills, with the ability to prioritize tasks
• Minimum 6 months experience as a Receptionist, Front Desk Representative or similar role

Company Benefits:

At our Vistra Mauritius office, we believe in putting our employees’ well-being first! We offer a flexible hybrid working arrangement and probation leave.

Additionally, we provide a fully sponsored Medical Scheme, Sponsored ACCA and ICSA, Study/Examination Leave, Pension Scheme, Group Personal Accident, Death & Disability Cover and an excellent job exposure and career prospects.

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!