Payroll Assistant

It’s never been a more exciting time to join Vistra.  

At Vistra, our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction. But progress only happens when people come together and take action. And we're absolutely committed to building a culture where our people can do just that. 

We have an exciting opportunity for you to join our team as Payroll Assistant, Finance. Reporting to the Director, Marine & Aviation, this full-time and permanent position is based in Malta and offers regional coverage, allowing you to make a significant impact to our Private Wealth and its’ growth.

 
Key responsibilities:

• Process payroll for multiple clients, ensuring accuracy and timeliness.
• Calculate and record all necessary deductions, including taxes, social security, and other withholdings.
• Ensure compliance with local individual tax laws and social security regulations.
• Utilize payroll software to manage and update employee payroll data.
• Maintain accurate records of payroll transactions and resolve discrepancies.
• Respond to client inquiries regarding payroll and resolve any payroll-related issues.
• Prepare payroll reports for clients as requested. 

Clients and Commercial

• Management of the client database
• Assist on client day-to-day client payroll operations, as well as other ad hoc requests
• Other related duties as may from time to time be reasonably required

Service Delivery 

• Works closely with the Marine & Aviation team, to ensure the quality of client services and adherence to their requirements in compliance with the relative laws
• Build and maintain strong, long-lasting client relationships

Regulatory and Corporate Governance

• Keeping abreast of developments on payroll legislation and other relevant laws to ensure that the Vistra Group complies with the respective regulations for the jurisdictions in which we operate
• Uphold Vistra’s values by promoting a culture of professionalism, teamwork and equality

Key requirements:

• Strong team-player with experience of working in a dynamic organisation
• Hands-on and with attention to detail. Also a positive attitude towards solving problems
• Strong communication skills; collaborative and a team player
• Ability to think outside the box 
• Culturally sensitive and experienced in dealing with multiple nationalities, business cultures
• Ability to deal with change and to take initiative
• Minimum 1 year of experience in payroll processing, preferably in a client-facing role
• Strong understanding of payroll systems, social security regulations, and tax deduction processes.
• Proficiency in payroll software or similar platforms.
• Knowledge of federal and state employment laws related to payroll and deductions.
• Payroll-related certifications (such as Certified Payroll Professional (CPP)) are a plus.

Company Benefits:

• With your convenience and time saving in mind, our modern office is located at Quad Central;
• Bonus Plan, based on Group performance and individual performance;
• Learning and training, i.e., via our digital learning environment Skills Platform;
• Well-being program (up to 12 free professional therapy sessions per calendar year with Richmond);
• Employee discounts at Mondo, and Fort fitness;
• Free coffee, tea and fresh fruits in our office.
• Private Medical Insurance upon probation.
• Summer Office Hours.
• Opportunity for career development.
• Hybrid working arrangement.
• Annual Eye Examination.
• Study leave and professional membership coverage*
• Regular social events.

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!