It’s never been a more exciting time to join Vistra.   

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction.  

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that.  

We have an exciting opportunity for you to join our team as Administrative Assistant. Reporting to the Operations Manager, this full-time, permanent position is based in Cayman and offers local coverage, allowing you to make a significant impact on our Cayman business and its growth. 
 

Key Responsibilities

• Greet office visitors and ensure meeting rooms are kept in good order
• Receive documents and package deliveries
• Handle clerical work such as filing, photocopying, scanning, couriers, mail, etc.
• Complete filings/requests with General Registry via CORIS/EDMS/CAP
• Prepare packages and liaise with couriers for transportation of files to/from offsite warehouse
• Prepare and send documents to the Passport Office or other service providers for processing 
• Manage orders of office and kitchen supplies
• Liaise with and oversee external vendors and visitors requiring office access
• Liaise with other offices in Vistra Group on matters related to Vistra Cayman office
• Answer incoming phone calls on office main line
• Assist colleagues and provide coverage when required
• Handle any ad hoc duties as assigned

Attributes and Technical skills

• Detail-minded, hardworking and strong sense of responsibility
• Self-motivated, proactive and able to work independently and perform under pressure
• Willing to work on routine tasks
• Patient and polite
• Logical thinking in analysis of search results obtained from electronic records
• Good communication and interpersonal skills
• Good computer skills especially in Word and Excel
• Fluent in written and oral English

Relevant Experience

• At least 2-3 years of work experience in a corporate, bank, trust, legal or governance services environment 

Education and Professional Qualifications

• High School leaving certificate

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!