Job Description – MCS Specialist (Management & Corporate Services Specialist)
Position Title: MCS Specialist
Department: Corporate Services / Legal & Corporate Secretarial
Reports To: Head of Legal and Corporate Secretarial Services / Corporate Services Manager
Position Summary
The MCS Specialist is responsible for providing corporate administration, governance, and company secretarial support to legal entities within the organization. The role involves ensuring compliance with statutory and regulatory requirements, maintaining corporate records, coordinating corporate governance processes, and supporting corporate housekeeping matters across multiple jurisdictions.
Key Responsibilities
Corporate Governance & Company Secretarial
- Maintain statutory records, corporate databases, and legal entity information.
- Organize and coordinate board meetings, shareholder meetings, and written resolutions.
- Prepare meeting agendas, minutes, resolutions, powers of attorney, and other corporate documentation.
- Support directors, officers, and shareholders with governance-related requirements.
- Cooperation with shareholders re directorship services, requesting approvals, coordination of signatures
Entity Management
- Manage the lifecycle of legal entities, including incorporations, amendments, mergers, liquidations, and deregistrations.
- Coordinate filings and registrations with local authorities – trade license office, UBO, Commercial register, etc.
- Monitor filing deadlines and ensure timely completion of statutory obligations.
- Maintain legal entity structures and organizational charts.
- Support internal and external audits by providing corporate records and documentation.