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VAT Manager

Requisition ID:  4303

Each one of us brings something different to Vistra, working as one team to deliver the right solution.That’s why our clients choose to work with us – the power of our combined skills makes us unstoppable.Vistra offers a unique platform for our clients and our people to seize the world of opportunities.At the heart of everything we do are our core values:Committing to clients, Working as ONE Vistra, Empowering people and Doing the Right thing.


At Vistra, we believe our clients’ businesses and people can make a difference in the world. That’s why our work is focused on helping our clients act with confidence and speed to seize opportunity wherever it arises. As a global corporate service provider and fund administrator with more than 5,000 professionals in over 45 jurisdictions, we empower legal entities globally to work smarter, grow faster, act responsibly, protect capital and scale across borders — by doing what we do best: reducing risk and enhancing efficiency.  


We support our clients over six sectors: Private Equity, Real Estate, Capital Markets, Corporate, Company Formation and Private Wealth and deliver value across three service lines:  


  • Governance, Risk and Compliance 
  • Advisory and Transaction Support 
  • Finance, Accounting and Administration  


We grow when you grow, and we succeed when we work together across boundaries and borders, as one team. So, our promise to our clients is the same to you: working together, we will give you the confidence, the tools and the support to achieve your ambitions and leverage your unique skills — to seize your opportunity and help make a difference in the world. 


You can also check out our LinkedIn Life page and our About us page to get a sense of Vistra’s culture and our values. 


So, what do you think? If you are excited about working with us and think you can get the job done but not quite sure if you meet all the requirements, we want to encourage you to give it a try.


Our opportunity for you: 


We have an exciting opportunity for as VAT Manager you will be responsible for the timely and correct handling of matters concerning the day-to-day of all the specific Indirect Tax requirements of the clients, including correspondence and other communication with clients, third parties and Vistra’s teams.

The Indirect Tax Manager has also to handle the management of financial aspects and reporting and people management for its own services in the Tax Services department.

He should also be involved in creating new projects and initiatives for the expansion of the department and creation of new revenue.


Your responsibilities include:

  • Advise on technical matters related with all the Indirect Tax Services.
  • Ensure that the client servicing units/teams are supported with Indirect Tax matters in their everyday work
  • Ensure effective/efficient communication with tax authorities, external advisors and clients
  • Monitor the follow-up of invoices to clients and collecting debts
  • Maintain an excellent understanding of accounting, tax, Tax requirements and legal documents
  • Take part in development of the team members by providing relevant trainings
  • Manage complications or complex technical matters reported by team members
  •  Meet own chargeability target
  • Optimize client follow up, time management and processes
  • Ensure the preparation of the work in the best conditions
  • Support the team’s management in the day-to-day operation
  • Ensure the development of the department is in line with the objectives
  • Ensure a high quality of services and communication
  • Anticipate client needs when performing Indirect Tax analysis and develop strong technical research capabilities
  • Work closely and effectively with the client servicing units/teams and support departments
  • Execute all the necessary to have Vistra Group and clients perform according to Compliance and AML rules
  • Adhere to internal policies and procedures
  • Keep team well informed on professional and organizational developments and news
  • Constantly develop (close) work relationships with advisors and clients, maintain contact and meeting with (and when necessary visit) clients and their representatives
  • Active involvement to expend the Tax Services business line


Managing relations with team clients: regularly meeting clients, knowing clients’ business and following it up regularly, being available for client’s complaints, issues and problems, consulting clients within the scope of services delivered, managing clients’ expectations, ensure smooth acceptance of new clients and their introduction to the team, following up invoices to clients and collecting their debts

Team management: directing team on the allocation of work, controlling quality of work and regularly giving feedback to all individual team members on their performance, guiding, supervising and coaching team members, keeping team well informed on professional and organizational developments and news, following up chargeability of team members, taking up internal organizational tasks related to the team, building up positive human relations within the team. Establishing employee goals and conducting performance appraisal for the team, scheduling and conducting team meetings, contributing for the initial hiring and selecting process

Constantly developing (close) work relationships with advisors and clients, maintaining contact and meeting with (and when necessary visit) clients and their representatives


 Relevant experience: 


  • University degree or equivalent certification in Accounting or Tax with a specialisation in Indirect Tax
  • Minimum 5 years’ experience in Luxembourg Indirect Tax is essential
  • Fluent in English and French or German
  • Proficiency with MS Office suite
  • Good communication and organisational skills in order to meet tight deadlines
  • Proactive with a client service orientated attitude
  • Attention to detail and ability to prioritise
  • Ability to solve problems and work independently and as a member of a team


 Join US!  

Our promise to our clients is simple: we help them seize opportunity and make a difference in the world. It’s the same to you.  


Make a difference — seize your world of opportunity with Vistra!  


Bring Your Whole Self to Work

We’re passionate about Diversity and Inclusion at Vistra.We believe that everyone is equal and unique, and by embracing diversity it makes us better company.This creates an environment where anyone, from any background, can do their best work; Vistra is for the ambitious, the entrepreneurial, the bold.


Luxembourg, LU, L-2540

Department:  Operations (B203210)

Job Segment: Compliance, Consulting, Manager, Legal, Technology, Management