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Senior Administrative Officer

Requisition ID:  3469

At Vistra, we believe our clients’ businesses and people can make a difference in the world. That’s why our work is focused on helping our clients act with confidence and speed to seize opportunity wherever it arises. As a global corporate service provider and fund administrator with more than 5,000 professionals in over 45 jurisdictions, we empower legal entities globally to work smarter, grow faster, act responsibly, protect capital and scale across borders — by doing what we do best: reducing risk and enhancing efficiency.  

 

We support our clients over six sectors: Private Equity, Real Estate, Capital Markets, Corporate, Company Formation and Private Wealth and deliver value across three service lines:  

 

  • Governance, Risk and Compliance 
  • Advisory and Transaction Support 
  • Finance, Accounting and Administration  

 

We grow when you grow, and we succeed when we work together across boundaries and borders, as one team. So, our promise to our clients is the same to you: working together, we will give you the confidence, the tools and the support to achieve your ambitions and leverage your unique skills — to seize your opportunity and help make a difference in the world. You can also check out our LinkedIn Life page and our About us page to get a sense of Vistra’s culture and our values. 

 

So, what do you think? If you are excited about working with us and think you can get the job done but not quite sure if you meet all the requirements, we want to encourage you to give it a try.

 

Our opportunity for you: We have an exciting opportunity for an experienced professional as Senior Administrative Officer - 1 year fixed term contract 

 

Your responsibilities include:

  • Provide administrative and secretarial assistance to the Legal team,
  • Prepare various standard documents such as Minutes of Meetings, Powers of Attorney,
  • Take care of signing contracts and administrative follow up,
  • Register extracts/certificates, arrange for legalizations, notarizations and apostilles,
  • Prepare letters, client invoices and payment instructions. Relevant follow-up on the payment instructions,
  • Treat incoming mail and phone calls,
  • Responsible for filing and various other administrative duties,
  • Build up in-depth knowledge of your portfolio of clients.

 

Relevant experience: 

  • 5 years of relevant work experience in a similar position or with a professional services firm,
  • An excellent written and spoken knowledge of English. A good knowledge of any other European language is a distinct advantage,
  • Good presentation and client oriented,
  • You have excellent MS office skills (Word, Excel and Outlook); you are able to work independently as well as within a team,
  • You demonstrate excellent communication and organizational skills in order to meet tight deadlines.

 

 

 Join US! 

 

Our promise to our clients is simple: we help them seize opportunity and make a difference in the world. It’s the same to you.  

 

Make a difference — seize your world of opportunity with Vistra! 

 

LET’S GROW TOGETHER.  

Location: 

Luxembourg, LU, L-2540

Department:  Operations (B203210)


Job Segment: Compliance, Administrative Assistant, Legal, Administrative