Project Support Analyst

Requisition ID:  7425

Each one of us brings something different to Vistra, working as one team to deliver the right solution.That’s why our clients choose to work with us – the power of our combined skills makes us unstoppable.Vistra offers a unique platform for our clients and our people to seize the world of opportunities.At the heart of everything we do are our core values:Committing to clients, Working as ONE Vistra, Empowering people and Doing the Right thing.

Why Vistra


At Vistra, we believe our clients’ businesses and people can make a difference in the world. That’s why our work is focused on helping our clients act with confidence and speed to seize opportunity wherever it arises. As a global corporate service provider and fund administrator with more than 5,000 professionals in over 45 jurisdictions, we empower legal entities globally to work smarter, grow faster, act responsibly, protect capital and scale across borders — by doing what we do best: reducing risk and enhancing efficiency.


We support our clients over six sectors: Private Equity, Real Estate, Capital Markets, Corporate, Company Formation and Private Wealth and deliver value across three service lines:


  • Governance, Risk and Compliance
  • Advisory and Transaction Support
  • Finance, Accounting and Administration


We grow when you grow, and we succeed when we work together across boundaries and borders, as one team. So, our promise to our clients is the same to you: working together, we will give you the confidence, the tools and the support to achieve your ambitions and leverage your unique skills — to seize your opportunity and help make a difference in the world.


You can also check out our LinkedIn Life page and our About us page to get a sense of Vistra’s culture and our values.


So, what do you think? If you are excited about working with us and think you can get the job done but not quite sure if you meet all the requirements 100%, we want to encourage you to give it a try OR have an informal chat with one of our Talent Acquisition representatives.   


Our opportunity for you:


Job Title : Project Support Analyst


Location : Johor Bahru, Malaysia


Business Unit: SEA Operations


Department: Transformation


Level and Grade: 6 months contract


Reporting to: Director SEA Transformation


Purpose of the role:

Vistra Singapore has migrating their 3 client’s databases on premise to the global fit to standard model of VPoint.  We now need to migrate Documents and files from several Document Management Systems to one of the Global Target DMS: VPoint DMS or SharePoint.

The Project support analyst will be assisting project team and business in the document cleansing in preparation of the migration to target DMS’.



She/he will work side-by-side with our transformation team and GSC Cosec teams for the cleansing of the documents.

She/he may also support in other project tasks and activities as assigned by Transformation team.


Key responsibilities:

  • Assist in Analysing files and documents saved in current DMS’ 
  • Assist in overall cleasning activities:
    • Clean/Move files to the Target Folders as per Standardised Structure
    • Rename Files as per Agreed Naming Convention
    • Resave Files in the agreed format
  • Assist in data/file validation and reconcilliation of legacy data to the new system
  • Assisting with User Acceptance Testing coordination during the DMS Migration
  • Capturing minutes of meeting, key actions and decision
  • Good communication/interpersonal skills


Attributes/ Technical Skills:

Core Competencies:

  • Good communication
  • Good Excel Knowledge
  • Familiar with SharePoint and any other DMS  
  • Analytical mindset
  • Working collaboratively
  • Resilient & flexible
  • Awareness of self and others
  • Capacity for complexity & change


Relevant Experience:

  • University graduate with 0 - 3 years exeperience


Educational Qualifications:

  • University degree, preferably in a business, finance or computer science discipline BCS/IIBA BA qualification desirable



Join US!


Our promise to our clients is simple: we help them seize opportunity and make a difference in the world. It’s the same to you.


Make a difference — seize your world of opportunity with Vistra!




Bring Your Whole Self to Work

We’re passionate about Diversity and Inclusion at Vistra.We believe that everyone is equal and unique, and by embracing diversity it makes us better company.This creates an environment where anyone, from any background, can do their best work; Vistra is for the ambitious, the entrepreneurial, the bold.


Johor, MY

Department:  Operations (B102010)

Job Segment: Help Desk, Information Technology, Compliance, Developer, Sharepoint, Technology, Legal