Associate, Fund Corporate Secretarial

Requisition ID:  6928

Each one of us brings something different to Vistra, working as one team to deliver the right solution.That’s why our clients choose to work with us – the power of our combined skills makes us unstoppable.Vistra offers a unique platform for our clients and our people to seize the world of opportunities.At the heart of everything we do are our core values:Committing to clients, Working as ONE Vistra, Empowering people and Doing the Right thing.

Why Vistra


At Vistra, we believe our clients’ businesses and people can make a difference in the world. That’s why our work is focused on helping our clients act with confidence and speed to seize opportunity wherever it arises. As a global corporate service provider and fund administrator with more than 5,000 professionals in over 45 jurisdictions, we empower legal entities globally to work smarter, grow faster, act responsibly, protect capital and scale across borders — by doing what we do best: reducing risk and enhancing efficiency.


We support our clients over six sectors: Private Equity, Real Estate, Capital Markets, Corporate, Company Formation and Private Wealth and deliver value across three service lines:


  • Governance, Risk and Compliance
  • Advisory and Transaction Support
  • Finance, Accounting and Administration


We grow when you grow, and we succeed when we work together across boundaries and borders, as one team. So, our promise to our clients is the same to you: working together, we will give you the confidence, the tools and the support to achieve your ambitions and leverage your unique skills — to seize your opportunity and help make a difference in the world.


You can also check out our LinkedIn Life page and our About us page to get a sense of Vistra’s culture and our values.


So, what do you think? If you are excited about working with us and think you can get the job done but not quite sure if you meet all the requirements 100%, we want to encourage you to give it a try OR have an informal chat with one of our Talent Acquisition representatives.   


Our opportunity for you:


Job Title : Associate, Fund Corporate Secretarial


Location : Johor Bahru, Malaysia


Business Unit: Asia Pacific / SSC Operations / SSC JB


Department: Corporate Secretarial Services


Reporting to: Assistant Manager / Manager, Fund Corporate Secretarial


Direct Reports: None


Key responsibilities:

  • Assist in handling company secretarial matters for various jurisdictions including offshore companies
  • Ensure compliance with provisions of corporate enactments, statutory reporting / filing and corporate governance
  • Prepare minutes, resolutions and statutory documents etc for Singapore and offshore companies.
  • Update and maintain statutory records
  • Ensure documents and files are correctly named, saved and maintained in the database
  • Provide KYC support and maintain KYC documentation
  • Handle renewal of annual license fees in various jurisdictions
  • Provide administrative support to the corporate secretarial teams in other offices
  • Any other ad-hoc duties


Attributes/ Technical Skills:

  • Accountability
  • High professional integrity and mature
  • Good communication skills
  • Meticulous attention to fine detail and able to work to tight deadlines and multi-tasking
  • Independent and self-motivated
  • Ability to organise and prioritize work with minimum supervision
  • Strong team player


Relevant Experience & Skills:

  • Min of 1-5 years’ experience in handling a portfolio independently.
  • Experience in the professional firms and in handling companies in various jurisdictions is an advantage


 Educational Qualifications:

  • Degree /Diploma in business administration or law
  • Recognized Degree / Diploma with MAICSA/ICSA qualifications or currently pursing MAICSA / ICSA


Computer Skills:

  • Computer proficiency in MS Office Application
  • Viewpoint



  • Good written and oral communication skills in English


Join US!


Our promise to our clients is simple: we help them seize opportunity and make a difference in the world. It’s the same to you.


Make a difference — seize your world of opportunity with Vistra!




Bring Your Whole Self to Work

We’re passionate about Diversity and Inclusion at Vistra.We believe that everyone is equal and unique, and by embracing diversity it makes us better company.This creates an environment where anyone, from any background, can do their best work; Vistra is for the ambitious, the entrepreneurial, the bold.


Johor, MY

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