Assistant, Employment Services

Requisition ID:  7516

Each one of us brings something different to Vistra, working as one team to deliver the right solution.That’s why our clients choose to work with us – the power of our combined skills makes us unstoppable.Vistra offers a unique platform for our clients and our people to seize the world of opportunities.At the heart of everything we do are our core values:Committing to clients, Working as ONE Vistra, Empowering people and Doing the Right thing.

­Why Vistra


At Vistra, we believe our clients’ businesses and people can make a difference in the world. That’s why our work is focused on helping our clients act with confidence and speed to seize opportunity wherever it arises. As a global corporate service provider and fund administrator with more than 5,000 professionals in over 45 jurisdictions, we empower legal entities globally to work smarter, grow faster, act responsibly, protect capital and scale across borders — by doing what we do best: reducing risk and enhancing efficiency.


We support our clients over six sectors: Private Equity, Real Estate, Capital Markets, Corporate, Company Formation and Private Wealth and deliver value across three service lines:


  • Governance, Risk and Compliance
  • Advisory and Transaction Support
  • Finance, Accounting and Administration


We grow when you grow, and we succeed when we work together across boundaries and borders, as one team. So, our promise to our clients is the same to you: working together, we will give you the confidence, the tools and the support to achieve your ambitions and leverage your unique skills — to seize your opportunity and help make a difference in the world.


You can also check out our LinkedIn Life page and our About us page to get a sense of Vistra’s culture and our values.


So, what do you think? If you are excited about working with us and think you can get the job done but not quite sure if you meet all the requirements 100%, we want to encourage you to give it a try OR have an informal chat with one of our Talent Acquisition representatives.   


Our opportunity for you:

We have an exciting opportunity for an experienced professional in Assistant, Employment Services for our organization. With a full time and permanent basis, you will be one of our point of contact to provide the support that are needed for our organization.


Purpose of the role:

The purpose of this role is to be the responsible for all administration matter needed related to one of our services which is Employment services.



  • To oversee and manage general administrations related to the Employment Services matters within the organization to ensure high level of satisfaction;
  • Maintain a good collaboration with the government institutions and other associations to ensure the correct issuance permits in order to deliver a satisfactory result for the service.


Key responsibilities:

  • Processing and generating documents to be submitted in a timely basis to the related local Indonesian Government institution;
  • Ensure all the given data and information are well managed and stored;
  • Monitoring and track client documents validity;
  • Take minutes during meetings and deputize when required;
  • Responsible for incoming and outgoing documents related to the services;
  • Prioritize and manage multiple Employment Services projects simultaneously and follow through on issues in a timely manner;


Attributes & Skills:

  • Honest and well presented;
  • Having good knowledge to manage and handling administration duties;
  • High level of the integrity, team worker and possessing good interpersonal skills;
  • Strong personality with high level of energy, adaptability, flexible and initiative;
  • Detail-Oriented;
  • Excellent in Verbal and Written English Communications;
  • Good Time Management;
  • Excellent communication ability and ability to coordinate across departments.


Relevant experience:

  • Minimum 1-2 years of working experience in the same field


Education/Professional Qualifications:

  • Diploma or Bachelor’s Degree in Business Administration/Secretary;


Join US!


Our promise to our clients is simple: we help them seize opportunity and make a difference in the world. It’s the same to you.


Make a difference — seize your world of opportunity with Vistra!



Bring Your Whole Self to Work

We’re passionate about Diversity and Inclusion at Vistra.We believe that everyone is equal and unique, and by embracing diversity it makes us better company.This creates an environment where anyone, from any background, can do their best work; Vistra is for the ambitious, the entrepreneurial, the bold.



Department:  Corporates (B105206)

Job Segment: Compliance, Recruiting, Legal, Human Resources