Facilities Officer

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction. 
 
But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that.  
 
Vistra Jersey is looking to employ a Facilities Officer to provide facilities administration support for key internal Vistra Committees, this role will be based in Jersey, Channel Islands.   The Facilities Officer will also require regular travel to Guernsey and will be responsible for both sites. 
 
Key Responsibilities:

Responsibilities are varied but typically include: -

• Formal management of the CI Facilities team
• Maintain both Jersey and Guernsey Facilities Induction presentations and key liaison for joiners and leavers.
• H&S key person and policy owner
• Key contributor to the BCP Policy and obligations
• Facilities Third Party Vendor / Contracts management and liaison
• General facilities administrative tasks / liaison, using Word, Excel and Outlook – maintaining various trackers, invoice management etc
• Ensuring own/team administrative tasks are completed timely and accurately with harmonisation
• Oversight of Scanning/Filing/Archiving deliverables
• Manage Retention/Data destruction policy compliance
• Premises and employee security
• Primary Lead in Company Social activities – form a committee and plan and deliver calendar of events including managing budget
• Provide support as required for BD/Marketing events
• Physical general facilities tasks incl general office maintenance, environmental services eg: WFH hardware etc collection, waste management, recycling etc 
• Oversight of completion of the Internal Authorised Signatory List
• Back up to other team members of their duties during absence periods eg: front of House duties eg: Visitor and hospitality services, Meeting room bookings
• Undertake any other duties as reasonably required

Attributes and Technical Skills:

• Adaptable and willingness to learn new skills
• A committed professional team-player in providing quality support services and leading a team
• Able to balance multiple tasks/deliverables , seeking advice and/or guidance if required.
• Able to respond to ad-hoc requests/unknown events
• Able to resolve queries and find solutions timely.
• Excellent communication and interpersonal skills 
• Obtain and maintain qualifications as required to fulfil role, incl Fire Marshall, First Aider, MHFA, DSE etc qualification 
• Good working knowledge of MS Excel, Word and Outlook
• General ‘handyman’ type maintenance skills
• Clean driving license
• Relevant Experience
• Relevant experience in similar role 
• Enthusiastic, self-motivated and excellent team player
• Ability to operate in compliance with relevant internal policies and procedures
• Accuracy and attention to detail
• Confidentiality

Company Benefits:

• 25 days annual leave per annum
• Private medical insurance *
• Occupational Pension plan
• Group income protection *
• Death in service *
• Professional subscription per year
• *Insured benefits are subject to underwriting acceptance and meeting eligibility

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!