Purpose of Role

The candidate will predominantly serve as support to the existing corporate team(s) and assist in performing assigned corporate tasks within timelines at the expected standards. The candidate will also ensure general office administrative matters are adequately attended to in a professional, timely and efficient manner.

Scope

Part of local GI team of 4

Key Responsibilities

• Primarily serving as support to existing corporate team(s) and also assist the MD with the overall office administration and logistics
• Attend to day-to-day operations and tasks pertaining to the Global Incorporations (“GI”) and Managed CSP portfolios and ensure accurate and timely deliverables
• Engage with teams and clients across other offices/locations
• Assist with the verification of documents and maintenance of adequate logs including attending to couriers

• Attend to overall office administration and logistics:

1. Petty cash / cheques / timely bill payments / stationery stock and office supplies handling, including logs, monitoring and regular reporting
2. Handling of incoming/outgoing mails/couriers including log maintenance and dispatch logistics
3. Handling front reception desk including incoming telephone calls screening and visitors
4. File Management / Scanning / Photocopying / Data entry
5. Engage with vendors, suppliers and other contacts
6. Any other ad-hoc administrative matter at the request of the MD/Manager

• To ensure continuous daily presence in the office to support our stakeholders.
• To abide to the working hours stipulated in your contract of employment as far as possible and undertake your responsibilities to support our stakeholders during Seychelles local business time, up to a minimum of 16:30 on every normal working day.
• To undertake other duties and specified projects on an ad-hoc basis as requested.

Attributes/

Technical Skills

• Solid written and verbal communication skills
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks

Relevant  Experience

Essential:

• Proven work experience as a Receptionist, Front Office Representative, Corporate Officer or similar role(s)
• Proficiency in Microsoft Office Suite
• Professional attitude and appearance

Desirable:

• Ability to be resourceful and proactive when issues arise