Corporate Services Officer

It’s never been a more exciting time to join Vistra.  

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction. 

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that.  

We have an exciting opportunity for you to join our team as Corporate Services Officer. Reporting to the Senior Manager, this full-time and permanent position is based in Malta and offers regional coverage, allowing you to make a significant impact to our Private Wealth and its’ growth.

This role assists the Senior Corporate Services Manager with tasks connected to clients' requirements of Vistra Marine & Aviation.

Key responsibilities:

• Responsible for a portfolio of clients
• Liaising with clients, client representatives, client employees including crew, as well as suppliers and other external support persons including yacht managers, aircraft operators, professional advisors
• Opening of bank accounts with various banking institutions in Malta and abroad as well as obtaining credit cards, together with processing of payment of various natures.
• Drafting and reviewing corporate governance documents, including statutory forms, minutes and resolutions, written consents, statutes, powers of attorney and other ancillary documents
• Assisting the Senior Corporate Services Manager with client duties, including promoting and following up on client meetings, team meetings, preparation of various documents, review of work including filing, timesheets, etc
• To assist with the effective ongoing monitoring of current business relationships
• To maintain databases and other records and files as may be required and maintaining company registers, including but not limited to the Register of Beneficial Owners
• To assist with other general compliance matters
• To assist with the termination process of existing business relationships
• Receiving, reviewing and processing client instructions on a daily basis
• To undertake other related duties from time to time as Vistra may reasonably require

Regulatory and Corporate Governance

• To keep informed of development in local legislation and regulations vis-à-vis compliance, including but not limited to, the Prevention of Money Laundering Act (including subsidiary legislation) and the implementing Procedure
• To comply with all local regulatory and AML/CFT requirements
• To keep informed of and comply with all Vistra policies and procedures
• To comply with all Vistra Group policies relevant to the role and provide the mandatory Group Annual Assurance
• To report suspicious transactions to the Money Laundering Reporting Officer
• To perform mandatory Group training that may be required from time to time
• To up hold Vistra’s values by promoting a culture of professionalism, teamwork and equality

Key requirements

• Strong and positive team-player with experience of working in a dynamic organisation and able to build bridges between the different stakeholders within the company
• Strong communication skills
• Possesses high ethical standards
• Hands-on approach
• Ability to think outside the box whilst being able to anticipate potential challenges and proactively address them
• Culturally sensitive and experienced in dealing with multiple nationalities and business cultures
• Ability to deal with change and to take initiative
• At least 2 years relevant experience within a CSP or similar organizations
• Advanced Level of Education

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!