Job Description
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Job Title:  Client Services Administrator
Posting Start Date:  5/27/26
Job Description: 

It’s never been a more exciting time to join Vistra. 

 

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction.

 

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that. 

 

We have an exciting opportunity for you to join our team as Client Services Administrator. Reporting to the Team Head Corporates Switzerland, this full-time and permanent position is based in Zurich, Switzerland and offers regional coverage, allowing you to make a significant impact to our Corporate Department and its growth.

 

 

Purpose of Role

 

  • Support Client Management of the Zurich practice;
  • Support first line Compliance activities in the office

 

Scope                         

 

  • No direct reports, self-starting and independent, but working with internal client delivery teams;
  • Manage client satisfaction for those services provided and AR and AP within agreed targets

 

Key Responsibilities

 

  • Support in Cosec services (Preparation of AMG and EGM documents, application for changes in the commercial register, and assumption of the corresponding communication and control functions);
  • Support and handling of our customers' payroll administration (prepare child allowance applications, review tax at source invoices, report accidents and illnesses);
  • Assisting with first line compliance activities, joining the VBC and VRC teams and minuting and managing follow-up actions;
  • Handling our customers' mail processing;
  • Incoming/outgoing post; courier services, premises logistics; filing; managing stakeholders; stationery and supplies.
  • Maintaining the archive in Zug
  • Maintain customer related information and process changes in VP and subsequent ERP systems;
  • Support in preparing billing files and invoicing
  • Responsibility for the internal AP process

 

Attributes/Technical Skills

 

  • Essential: communication & collaboration skills, responsible and proctive
  • Desirable: ERP skills

 

Relevant Experience

 

  • Essential: Working in a professional services environment
  • Desirable:

 

Education and Professional Qualification

 

  • Essential:
  • Desirable:

 

 

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!

 
Apply now