Assistant Manager

It’s never been a more exciting time to join Vistra. 

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that. 

We have an exciting opportunity for you to join our team as Assistant Manager. Reporting to the Head, Corporate Secretarial Malaysia this full-time and permanent position is based in Kuala Lumpur/Johor Bahru, Malaysia, allowing you to make a significant impact to our Corporate Secretarial Services and its’ growth.

Key responsibilities:

Operations/Functional Responsibilities:

• Acting as a Company Secretary for clients, performing all aspects of corporate secretarial functions and ensuring compliance with relevant laws and regulatory requirements.
• Attending board and committee meetings as the Company Secretary or a representative of the Company Secretary and drafting the minutes of meetings.
• Providing advice to the board, board committees and management of clients on corporate secretarial matters.
• Responsible for timely preparation of documents including but not limited to, board and members’ resolutions, annual returns and forms for lodgement with the Companies Commission of Malaysia.
• Responsible for delivering client services within the established timeline.
• Reviewing of the work performed by junior team members.
• Responsible for maintaining the statutory books and records of clients.
• Conducting or facilitating training programmes, as and when required.
• Meeting prospective clients and preparing proposals.
• Identifying and highlighting potential risks to the direct supervisor and recommending/taking appropriate actions when necessary.
• Responsible for timely billings and collections.
• Performing any other tasks as assigned by Management.

Supervisory Responsibilities:

• Providing leadership and on-the-job guidance to junior team members and facilitate their development towards achieving professional competence.
• Communicating the criteria and key performance indicators of the respective positions to junior team members.
• Managing and measuring performance of junior team members.
• Effective utilisation of team resources.

People Management:

• Consulting with Directors and fellows Managers.
• Coordinating and communicating with other divisions.
• Assisting Directors in the implementation of strategies and policies of the Corporate Services Division.
• Providing timely feedback and conveying staff concerns/requests to Senior Managers and Directors and suggesting possible solutions.

Client Relationship:

• Business development – facilitate in securing new clients and seeking business opportunities.
• Managing client relationship – maintain good rapport with clients.
• Achieve client satisfaction and retention.
• Assisting in the cross selling of other Vistra services.
• Providing deliverables to clients in accordance with the scope of services.
• Providing technical advisory, solutions and anticipating clients’ needs.

Company Benefits:

At our Malaysia office, we believe in putting our employees’ well-being first! We offer a flexible hybrid working arrangement and birthday leave.

Additionally, we provide comprehensive medical insurance and dental coverage, wellness allowance and competitive annual leave entitlement to support your well-being and time to recharge or explore your passions out of work.

As advocates of continuous learning and professional development, we provide an internal mentorship program and reimburse professional membership fees for certifications like ICSA, ensuring you stay ahead in your field.

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!