It’s never been a more exciting time to join Vistra.

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that.

We have an exciting opportunity for you to join our team as Assistant Manager, Company Secretary. Reporting to the Director of Funds, this is a full-time, 10-month parental leave cover based in our new Sydney office. This regional role offers the opportunity to work across our Funds business, supporting a diverse client portfolio while making a meaningful contribution to the ongoing growth and success of the team.

Key Responsibilities:

• Manage a portfolio of fund entities ensuring all statutory and regulatory compliance obligations are met accurately and within required timeframes.
• Oversee the preparation, coordination and lodgement of ASIC annual company statements, ASIC Industry Funding obligations, audit relief applications, solvency resolutions and other statutory filings.
• Manage complex corporate actions for fund structures, including director and company secretary changes, share transfers, incorporations, deregistrations, company name changes and registered office changes, ensuring all documentation and ASIC lodgements are completed accurately.
• Coordinate tax registrations and other regulatory compliance requirements for client entities.
• Build and maintain strong relationships with local and international clients, internal stakeholders and regulators, delivering high-quality client service.
• Provide technical guidance to team members and support local and global teams on corporate secretarial and regulatory compliance matters.

Key requirements:

• Tertiary education in law, business, accounting or finance.
• Graduate Diploma of Applied Corporate Governance
• 4+ years prior company secretarial experience and at least one year experience in another professional service firm.
• Prior experience with CAS 360/NowInfinity.Good understanding of Trust and Corporate entities
• Relevant technical knowledge of the Corporations Act (2001)Ability to prioritise, meet deadlines and make sound judgements.
• Demonstrated ability to work autonomously and as part of a team.Excellent attention to detail and commitment to continuous development.

Company Benefits:

In our Australia offices, we believe in putting our employees’ well-being first! We offer a flexible hybrid working arrangements, Dress for your Day policy, monthly social activities, and birthday leave.

As advocates of continuous learning and professional development, we provide an internal mentorship program and additionally have an internal school of more than 500 courses accessible to our employees 24/7.

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!