Assistant Facilities Manager

It’s never been a more exciting time to join Vistra.  

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction. 

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that.  

We have an exciting opportunity for you to join our team as Assistant Facilities Manager. This is a full-time and permanent position based in Singapore.

Key responsibilities:

• Oversee office space planning, occupancy optimisation, and service management
• Monitor lease renewals, local headcount, and space utilisation
• Manage assets and maintain accurate records
• Track and manage monthly expenses
• Oversee facility preventive maintenance contracts and ensure service delivery standards are met
• Maintain issue tracking, standard operating procedures, and support audit activities
• Support risk management initiatives and business continuity planning
• Lead Singapore operations, including oversight of front desk, mailroom, and external archives
• Support sustainability initiatives, operational matters, and company events

Key requirements:

• Bachelor’s degree in related discipline
• 4–5 years of relevant experience in office or facilities management
• Proven experience in vendor management is essential
• Strong organisational skills with attention to detail and ability to meet deadlines
• Excellent verbal and written communication skills with internal stakeholders, external vendors, and clients
• Proficient in Microsoft Office applications, including Excel, Word, and PowerPoint

Company Benefits:

At our SG office, we believe in putting our employees’ well-being first! We offer a flexible hybrid working arrangement and celebration leave.

Additionally, we provide comprehensive medical insurance and dental coverage, wellness allowance and competitive annual leave entitlement to support your well-being and time to recharge or explore your passions out of work.

As advocates of continuous learning and professional development, we reimburse professional membership fees for certifications like CA, or ACCA, ensuring you stay ahead in your field.

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!